Implementing Totara for the first time, or switching from another partner? Here’s what 500 users costs, and everything that price covers.
For organisations focused on training, onboarding and compliance.
500 users, first year of a 3-year contract
Adds performance management, so learning and reviews live in one place.
500 users, first year of a 3-year contract
More or fewer than 500 users? Your price depends on your exact numbers, so we confirm it on your demo.
Book a demo with pricingThe number on the plan is the number you pay each year. Everything it takes to launch and run your platform is already in it.
Implementation, hosting and admin training are part of every plan, not quoted on top.
At least one major Totara upgrade a year, plus every new Edition release, at no extra cost.
Moving from another Totara partner? Migration is free if you qualify. Check in 30 seconds.
First year of a 3-year contract. Your demo confirms the price for your exact user numbers.
Every plan runs on the BuildEmpire Edition: the latest Totara with our own features built on top. You won’t find them with any other partner.
| What you get | Core Totara | With BuildEmpire |
|---|---|---|
| Every core Totara featureCourses, pathways, programmes, certifications, reporting and more, on the latest version. | Yes | Yes |
| Keep learners coming back | ||
| GamificationPoints for real actions, from logging in to finishing a course, with leaderboards on dashboards and course pages. | Not included | Yes |
| Badges to earnShows learners the badges they could earn next, not just the ones they have. | Not included | Yes |
| Next activityTakes learners straight from their dashboard to the next thing they need to do. | Not included | Yes |
| Help it actually sink in | ||
| Floating course notesLearners take notes during any activity, then download them as one branded PDF. | Not included | Yes |
| Audio activityMP3 learning that keeps playing on mobile with the screen locked, with listen-through completion. | Not included | Yes |
| Video activityYouTube and Vimeo with captions, watch-percentage completion, resume where you left off and viewing reports. | Not included | Yes |
| Make it look like yours | ||
| 10x more colour controlsSet headers, buttons, links, hovers and backgrounds, or start from your brand guidelines. | Not included | Yes |
| Any Google FontChoose your typeface site-wide for a consistent, on-brand platform. | Not included | Yes |
| Tiles and restyled topics formatsCourses as image tiles or carousels, with branded fallbacks so your whole catalogue looks finished. | Not included | Yes |
| Course information headerCourse name, banner image and progress, front and centre on every course. | Not included | Yes |
| Dashboards and sign-in | ||
| Dashboard bannersAnnounce new courses and updates with an image, text and button where learners land. | Not included | Yes |
| My Courses by categoryEnrolled courses grouped and easy to find, as a list or a carousel. | Not included | Yes |
| PasskeysSecure, password-free sign-in for your learners. | Not included | Yes |
New Edition features arrive with each release and are added to your platform at no extra cost. We’re now on version 3.
Your learners, courses and records come with you. If you meet three conditions, the move costs nothing.
“It’s been a pleasure working with you: your responsiveness, technical support, help with upgrades, and collaboration with our tech developments have been hugely appreciated and made a real difference to our team and learners.”
Your Totara licence, the BuildEmpire Edition, implementation, hosting, admin training, a fully branded platform, unlimited support and at least one major upgrade a year.
Your price depends on your exact user numbers, so we confirm it on your demo rather than publishing every band. Pricing is part of every demo.
Our standard contract is 3 years, and published prices are based on its first year. We can also offer a 1-year contract that you extend, but 3 years works out cheaper per year.
No. Implementation and hosting are included in every plan.
When you’re moving from another Totara partner, your site is on Totara 17 or later, and you can access or share your database. If you don’t meet all three, we’ll cover the options and any cost on your demo.
No. Every plan runs on the Edition, and new Edition releases are added to your platform as part of your upgrades.
Yes. Pricing is covered on every demo, because transparency matters.
Book a demo and we’ll show you Totara with the Edition, then give you an honest price for your user numbers before the call ends.
Tell us a little about you and we’ll find a time that works.
Please use your work email address. Personal addresses such as Gmail or Outlook can’t be used to book a demo.
No obligation · Pricing included · ISO 27001 certified
