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Totara Learn LMS: ready to launch, fully customisable | BuildEmpire

Totara Learn, ready to launch.

Totara Learn is the LMS built for compliance, engagement and reporting, now with Engage’s social learning features included.

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Trusted by L&D teams at

Center for Creative Leadership BPP University Bugaboo STFC Milton Keynes City Council Astutis
  • Totara Platinum Alliance Partner
  • Totara Top Performer, UK 2026
  • ISO 27001 & Cyber Essentials Plus
  • 99.998% uptime

Launch Totara Learn out of the box, or take it further.

Most organisations go live on our ready-made setup. If you need something unique, we build it on top.

Out of the box

Totara Learn, ready to launch

Our BuildEmpire Edition: everything you need to go live, in one subscription priced per user. From £12,500 a year for 500 users.

  • Totara Learn, with Engage built in. Playlists, workspaces and discussions now come included.
  • Blueprint, our own theme. 10x the colour controls of core Totara, Google Fonts, and extra dashboard blocks and course layouts.
  • Exclusive plugins. Gamification, eCommerce, video, audio and notes activities, and Next Activity, only available from us.
  • Implementation, hosting and admin training. Set-up is part of the subscription, not a separate project.
  • Unlimited support and at least one major upgrade a year. No support hours to count, no upgrade bills.
  • Ready-made content. Courses from our learning provider partners, dropped straight in. Browse the content
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Take it further

Custom Totara Learn development

Totara Learn is open source, and as a Platinum Partner we work directly with its code. If you need a feature, integration or workflow no one else has, our developers build it on top of your platform.

  • HR system sync
  • Single sign-on
  • CRM integration
  • Custom plugins
  • Bespoke reports

Scoped and quoted up front, so you only pay for what you need.

Talk to us about custom work

Totara Learn now includes Engage, at no extra cost

Engage used to be sold as a separate product. Its social learning tools now come built into Totara Learn, so you get structured courses and social learning on one platform, with one login. Need goals and performance reviews too? Totara Perform adds on top whenever you’re ready.

Totara PerformGoals, competencies and reviews
Optional add-on
Engage featuresWorkspaces, playlists, recommendations
Now included
Totara LearnCourses, compliance, reporting
Included
All on one platform, with one login and one set of data.

Explore Totara Learn’s features

Courses in any format

SCORM, video, documents, quizzes and assignments, built in Totara or uploaded from your authoring tool.

Totara Learn

Programmes

Group courses into structured pathways, such as inductions or leadership tracks, with set orders and deadlines.

Totara Learn

Seminars

Run face-to-face and virtual events with sign-ups, waitlists, rooms, manager approval and attendance tracking.

Totara Learn

Course catalogue

A searchable, filterable catalogue so people can find and enrol on learning themselves.

Totara Learn

Totara Mobile

Learners can complete courses on iOS and Android, including offline.

Totara Learn

Video and audio activities

Video with captions and watch-time completion, and audio that keeps playing on mobile with the screen locked.

BuildEmpire only

Tiles and Topics course formats

Show courses as tiles or a restyled topics page, with images or brand colours filled in automatically.

BuildEmpire only

Next Activity and course notes

Dashboard blocks that send people straight to what’s next, and notes they can keep as they learn.

BuildEmpire only

See the full feature list

Same Totara Learn. Very different partner.

Every Totara partner licenses the same Totara Learn platform. Here’s what changes when it comes from us.

FeatureTypical Totara partnerBuildEmpire
ThemeStandard Inspire themeBlueprint, our own theme, with more control and design fixes
FeaturesCore Totara featuresCore features plus our exclusive plugin library
SupportVaries by partnerUnlimited, included in your subscription
Implementation and trainingVaries by partnerIncluded
HostingVaries by partnerIncluded, with 99.998% uptime
Major upgradesVaries by partnerAt least one a year, included and tested with Blueprint
Switching to usVaries by partnerFree migration for sites on Totara 17 or later
Custom workVaries by partnerIn-house developers with full access to Totara’s code

Based on standard Totara packages. Individual partners’ offers vary.

Where are you starting from?

Swap the chasing for automation.

Track every learner, course and certification in one place. Automated reminders and one-click compliance reports replace the manual follow-ups.

What we move across

  • Learner lists
  • Training records
  • Certificates
  • Course materials

  1. Discovery call

    We map your users, content, integrations and must-haves.

  2. Set up and migrate

    We configure your Edition, brand it and move your data across.

  3. Launch and support

    Your admins are trained before go-live, then support is unlimited.

Typical launch: a few weeks to a few months, depending on integrations and customisation.

“We can always rely on BuildEmpire to solve problems and support us when we need it.”

Karen Chetwynd, CEO, Montessori Global EducationSwitched to BuildEmpire from another provider

Questions, answered.

Cover of the guide: Why choose Totara as your LMS partner

Still deciding?

Our no-nonsense guide covers what Totara does, who it suits and what it costs to run. No email required.

Download the guide
What’s included in Totara Learn?

Totara Learn is a complete LMS, and it now includes the social learning features previously sold separately as Totara Engage: playlists, workspaces, resources and discussions. You can add Totara Perform, for goals, competencies and performance reviews, at any point without migrating. The Totara Mobile app for iOS and Android is included too.

How much does Totara cost?

Totara Learn, with Engage, starts from £12,500 a year for 500 users, or £14,000 with Totara Perform, based on the first year of a 3-year contract. Implementation, hosting, admin training, unlimited support and at least one major upgrade a year are all included.

Our out-of-the-box Edition means you can go live without development costs; anything custom is scoped and quoted up front. Book a demo and we’ll price your use case.

How often is Totara updated?

Totara ships a major release roughly once a year, plus regular minor releases for bug fixes and security patches. Major releases bring new features and are independently security audited.

The current version is Totara 20, with Totara 21 expected in early 2027. Your subscription includes at least one major version upgrade a year, tested against Blueprint and our plugins.

How does Totara compare to Moodle?

Totara started as an enterprise version of Moodle, so it feels familiar and can take your Moodle courses. It adds what growing organisations need: advanced compliance reporting, multi-tenancy, audiences, certification management and performance tools, plus a commercial support and security model.

Does Totara support multi-tenancy?

Yes. Run separate branded LMSs for different brands, regions, partners or customers from one install. Each tenant has its own branding, courses and users, while you manage settings, content and reporting centrally.

How long does implementation take?

Most launches take a few weeks to a few months, depending on integrations and customisation. We migrate your courses, SCORM packages, users and completion history, and train your admins before go-live.

Can we move from another Totara partner?

Yes. If you’re on Totara 17 or later and your current partner can share your database and files, we migrate your site for free. Your users, courses and completion history all come across.

Can BuildEmpire build custom features?

Yes. Totara is open source, and as a Platinum Partner we work with its code directly, so our developers can build custom plugins, integrations and enhancements.

Most clients start with our out-of-the-box Edition and add custom work only where it pays off. Many of the Edition’s features began as client requests.

See Totara Learn in 30 minutes.

  • Your branding on a live Edition site
  • The features your team would actually use
  • How pricing works for your number of users
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