Looking for onboarding software that can help you give a more seamless experience to new starters in your business? We wrap up 7 of our favourites.
If you’ve landed on this blog, then it’s likely because you’re looking for a tool to simplify your onboarding process.
But choosing the right tool is hard work.
There are so many onboarding software out there, it can be tricky to know where to begin.
As a platinum partner of Totara, a leading LMS, we can help you find the right onboarding software to fit your needs and suit your teams.
- What is employee onboarding software?
- Why is onboarding important
- The 7 best onboarding software for 2026
Let’s get stuck in.
What is employee onboarding software?
Employee onboarding software is a digital tool that helps companies streamline the process of bringing new hires into the organisation.
Instead of dealing with piles of paperwork, scattered emails, and endless checklists, this software keeps everything organised in one place.
Related: 9 key onboarding best practices to use
It guides new employees through things like filling out forms, learning company policies, setting up accounts, and even meeting their team.
For HR teams, it saves time and ensures nothing gets overlooked.
You can remove tedious admin tasks and make the process entirely digital too.
That includes:
- Collecting key documents from new hires
- Helping you keep your organisation compliant
- Integrating new hires into the organisation
- Easily sharing HR policies and information with new hires
- Giving them easy access to the relevant learning content
For new hires, it makes the transition smoother and more engaging, so they feel welcome and ready to hit the ground running.
Why is employee onboarding software important?
Employee onboarding software is important for several reasons.
It can allow you to simplify your onboarding process and eliminate a lot of the busywork surrounding the administrative tasks in onboarding.
Related: Easy ways to onboard new hires
Here’s how else it can help:
1. Improve efficiency
Onboarding new employees can be a time-consuming process involving paperwork, training sessions, and orientation.
Onboarding software streamlines these processes, making them more efficient and less prone to errors.
It automates tasks like form filling, document verification, and training scheduling, saving time for both HR personnel and new hires.
2. Build consistency
Standardising the onboarding process ensures that every new employee receives the same level of information and training, reducing the likelihood of confusion or misunderstandings.
Onboarding software provides a consistent experience across the board, regardless of the individual conducting the onboarding.
3. Ensure compliance
Onboarding involves a lot of legal paperwork and compliance requirements, such as tax forms, employment contracts, and safety training.
Onboarding software helps ensure that all necessary documents are completed correctly and that employees receive the required learning to comply with regulations.
Related: Create onboarding checklists for each stage of the process
4. Improve engagement
A well-designed onboarding process sets the tone for an employee’s experience with the company.
Onboarding software can include features like welcome videos, interactive training modules, and personalised messages, which help engage new hires from day one and make them feel valued and welcomed.
5. Increase retention
Studies have shown that effective onboarding can significantly impact employee retention rates.
When new employees feel supported and engaged during their onboarding process, they are more likely to stay with the company long-term.
Onboarding software facilitates a smoother transition into the company culture, which can contribute to higher retention rates.
6. Get analytics and feedback
Onboarding software often includes analytics capabilities that allow HR teams to track the progress of new hires and identify any bottlenecks or areas for improvement in the onboarding process.
Additionally, it can provide mechanisms for collecting feedback from new hires, enabling continuous improvement of the onboarding experience.
Overall, employee onboarding software plays a crucial role in ensuring that new employees have a positive and productive start to their journey with the company, ultimately benefiting both the organisation and its employees.
How did we come up with this guide on onboarding software?
We get it, it feels disingenuous to be an LMS with onboarding features, and list ourselves as part of the top list of onboarding software.
But, we’ve done the research.
💡 Pro Tip
If you want to put us to the test as an onboarding software, book your free demo with us. We’ll show you what key onboarding features we have, as well other features for key L&D challenges
We accept that our product is probably more suitable for those of you out there with L&D or learning in your job title. And that’s ok!
If you wind up choosing a different tool on this list, then this guide has still done its job.
The 7 best onboarding software for 2024
Finding the right onboarding software can make all the difference when it comes to welcoming new employees and setting them up for success.
The best tools take the hassle out of paperwork, streamline training, and ensure every new hire feels like part of the team from day one.
But with so many options out there, how do you choose the right one?
In this section, we’ll explore some of the best employee onboarding software available, highlighting their key features, benefits, and what makes them stand out.
So, here are seven of the best onboarding software solutions each known for their unique features and capabilities:
- Totara
- Bamboo HR
- Workday
- TriNet
- HiBob
- Greenhouse
- ClearCompany
Totara
Flexible learning management system (LMS), Totara offers customisable learning paths, compliance tracking and robust reporting.
Pros: Highly customisable, strong focus on learning and development, suitable for organisations with extensive training needs.
💡 Pro Tip
We’re a platinum partner of Totara boasting 99.998% uptime, limitless customisations and limitless support so we could be the partner of choice for you. Check out our platform or book a demo to see how we can help.
BambooHR
With Bamboo HR, you can enjoy customisable onboarding workflows, electronic document signing, automated task assignment, and employee self-service portal.
Pros: User-friendly interface, comprehensive HR management capabilities, suitable for small to mid-sized businesses.
Workday
With Workday, you can unify your HR and financial management, and access customisable onboarding processes, mobile access and extensive integrations.
Pros: Highly scalable, suitable for large enterprises, robust analytics and reporting features.
Trinet
All-in-one HR platform Trinet gives you access to digital document management, compliance management and benefits administration.
Pros: Easy to use, affordable, ideal for startups and small businesses.
HiBob
Access comprehensive talent management, customisable onboarding processes and more with HiBob.
Pros: Robust analytics, suitable for large enterprises, strong recruitment and onboarding features.
Greenhouse
With Greenhouse, access customisable onboarding workflows, task automation, integration with various HR tools and new hire progress tracking.
Pros: Focuses on recruitment and onboarding, user-friendly, ideal for growth-oriented companies.
ClearCompany
Access customisable onboarding templates, automated task management, electronic document signing, integration with other HR systems thanks to ClearCompany’s onboarding software.
Pros: Comprehensive talent management suite, strong onboarding and performance management features, suitable for mid-sized businesses.
Which employee onboarding software is best?
These software solutions offer a range of features to streamline and enhance the onboarding process, from customisable workflows and document management to integration capabilities and compliance tracking.
The best choice will depend on your organisation’s specific needs, size, and existing HR infrastructure.
But of course, we would recommend Totara.
As a premium partner of Totara, we work closely with it everyday.
And we’ve supported our own customers to build a wide array of solutions to suit their new hires.
With built-in onboarding features that come part and parcel of Totara, as well as custom-build solutions from us, you can create a truly bespoke learning hub.
Related: Learn how a Totara LMS can help you achieve your goals
Wrapping up
Choosing the right onboarding software is crucial for ensuring a smooth and efficient transition for new employees.
The right solution can streamline processes, enhance compliance, and foster a welcoming environment that promotes long-term retention.
From comprehensive platforms like BambooHR and Workday to specialised tools like Totara Learn and Greenhouse, there is a solution to meet the unique needs of any organisation.
By investing in a robust onboarding system, companies can not only save time and reduce errors but also create a positive first impression that sets new hires up for success.
As you consider your options, think about the specific features and capabilities that align with your organisational goals and culture.
With the right onboarding software, you can transform your new hire experience and build a foundation for ongoing growth and development.
Want to give Totara a whirl? Book a demo to see how we can help you create bespoke onboarding experiences for your employees.